This Privacy Notice outlines how we collect and use personal data, how we protect this information and what your rights are in relation to the information that we hold. The information we hold and process is used to enable us to administer, support, improve and develop our business generally as well as to manage our relationship with you effectively, lawfully and appropriately. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.
Information may be collected when you use certain components of this website, but we will always warn you first. All information will be securely transmitted to our servers, where it is held. Only we have access to this information.
You may choose to provide personal information (name, telephone number and email address) to us when you to sign up for a newsletter or ask us to contact you.
If you use our contact form, we will only use your details to answer any query you have raised or question you have asked. You will not receive communication from us on anything other than the initial enquiry you made. Your details will not be passed on to any third party. Your details will not be added to our IP Recap newsletter distribution list unless you specifically request to be added.
We may also collect information automatically about your usage of our websites using cookies and other technology (for full details of what we use, see the section below on “Cookies”). To that effect, we use your IP address (a series of numbers that identifies a computer on the internet) to collect, among other things, internet traffic data and data regarding your browser type and computer. If you do not want to receive cookies, you may reject them by using your browser settings provided they are not necessary for delivery of our website or services to visitors (for help with how to do this see the section below on “Cookies”).
We may collect information published in articles, newspapers or blogs.
Most information we collect will be provided directly by you; via correspondence, phone calls or meetings with you, forms completed by you, business cards provided by you or otherwise during the course of our business relationship with you. We seek information from third parties with your consent only.
People whose data we receive from job applicants and staff, such as referees and emergency contacts is provided by a candidate or a member of our staff who should obtain your consent to do so.
If you are a ClearViewIP customer, seek an estimate of costs for our services or are provided with free initial advice, we need to collect and use information about you, or individuals at your organisation, in order to provide you with these services or information. The data we collect is actually very limited.
We need a small amount of information from our Suppliers to ensure that things run smoothly.
If you are part of our business network and collaborate with us, introduce business to us or partner with us on a project or in organising an event, we need to collect and use information about you, or individuals at your organisation, in order to enable us to manger our relationship with you effectively and achieve this outcome.
The data we collect is actually very limited:
If you sign up as a delegate to one of our events you will be asked to provide certain information about yourself including:
In order to make considered recruitment decisions and ensure the safety of our staff we need some basic background information.
We use your information to administer, support, improve and develop our business generally. We will only use your information for the specific purpose(s) for which it has been provided to or collected by us.
In some cases, we need to process data to ensure that it is complying with our legal or statutory obligations.
Information gathered through cookies and similar technologies are used to measure and analyse information on visits to our websites, to tailor the websites to make them better for visitors and to improve technical performance. We will not use the data to identify you personally or to make any decisions about you.
In other cases, we have a legitimate interest in processing personal data to support our business relationships. Where we rely on legitimate interests as a reason for processing data, we have considered whether or not those interests are overridden by your rights and freedoms and have concluded that they are not.
Legitimate interests may include:
In unusual circumstances, we may use your personal data to enforce our legal rights
We may use the information that we collect about you for marketing and hospitality purposes e.g.:
If you become a client of ClearViewIP, we may use your personal information to invite you to events or other selected events for clients and/or to send you information that we think may be of interest to you or your business. This is within our legitimate interests as a company to use your information in this way.
We may also use personal information about our professional contacts to invite them to hospitality events or other selected events and/or to send them information that we think may be of interest to them or their business. This is also within our legitimate interests.
You will be given an opportunity to tell us whether or not you wish to receive direct marketing materials and communications from us either at the time you submit or provide your details to us and/or within the communication itself.
If you do not wish to receive any direct marketing material or communications after you submit or provide your details, please contact our Marketing team using the details below (stating UNSUBSCRIBE in the heading of any email message) indicating if you do not wish to be contacted for one or more of these marketing purposes and/or via particular forms of communication e.g. email or telephone. Please note that the preferences that you state will override any registrations you or your organisation may have with the relevant preference organisations (such as the telephone preference services).
If you change your mind about being contacted by us in the future, or change address, or if any information that we hold about you is inaccurate or out-of-date, please let us know by: emailing: firstname.lastname@example.org or writing to our Marketing team at: 18 Staple Gardens, Winchester SO23 8SR, UK.
We tailor our marketing communications to the interests of particular clients and contacts to ensure we provide information and invitations of interest and relevance to them.
Your information will be stored with restricted access and shared internally only as necessary, to personnel who need access to certain data for performance of their roles, typically Directors, Office Managers and Project Managers.
Where appropriate and in accordance with local laws and requirements, we may share your personal data, in various ways and for various reasons, with third parties without obtaining further consent from you including:
Third parties may be based (or store or process information) in the UK or elsewhere including outside of the EEA.
We take the security of your data seriously. We take all commercially reasonable technical, physical and organizational measures to protect Personal Data from misuse or accidental, unlawful, or unauthorized destruction, loss, alteration, disclosure, acquisition or access.
Data is stored securely in a range of different places depending on the nature of the relationship including our cloud-based storage system and other software applications we use to run our business.
Where data is transferred to third parties to enable them to process it on our behalf, we ensure that the provider meets or exceeds any legal or regulatory requirements and implement appropriate technical and organisational measures to ensure the security of data.
We will also ensure that where information is transferred to a country or international organisation outside of the UK / EEA, we will comply with the relevant legal rules governing such transfers. We use Egnyte for cloud-based storage and Outlook for email, both of which meet the EU-US Privacy Shield framework.
We will retain your personal data only for the duration of the business relationship unless there is a legal requirement to keep it longer.
As a data subject you have the right to request that we:
If you would like to exercise any of these rights, please email Office_Manager@Clearviewip.com.
If you believe that we have not complied with your data protection rights, you can complain to the Information Commissioner.
We may make changes to this policy from time to time as our business and internal practices and/or applicable laws change and to ensure that your data is protected to the best of our abilities. We will not make any use of your personal information that is inconsistent with the original purpose(s) for which it was collected or obtained (if we intend to do so, we will notify you in advance wherever possible) or otherwise than is permitted by applicable law.
Please check this page regularly for any updates and changes.
Depending on the type of personal data in question and the grounds on which we may be processing it, should you decline to provide us with such data, we may not be able to fulfil our contractual requirements or, in extreme cases, may not be able to continue with our relationship.
Cookies are small text files placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the website.
You will notice a box fixed to the top of this page, this allows you to choose whether to accept or decline cookies on our website.
We use the following cookie which will be set if you have cookies enabled in your browser. By using this website you accept that these cookies will be set:
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit http://www.allaboutcookies.org. However, please note that if you choose to disable cookies, then parts of this website may not function correctly.
Shortly after arriving at our website we will add an ‘opt-in’ tracking cookie to your computer unless you specify otherwise. See above for further information on the types of cookies that we use.
If you would like to opt-in or opt-out of using cookies then you can use the link below. You can review your cookie settings at any time.
If you do opt-out then an opt-out preference cookie will be added to your computer, however, if you delete all your cookies or use a different device then you will need to set your cookie preference again.
If this is your first visit and you navigate away from this page without specifying your cookies preference then an ‘opt-in’ tracking cookie with be added to your computer.
Please note that you cannot opt-out of the deployment of cookies that are necessary for delivery of our website or services to visitors.