Recruitment Privacy Notice

Recruitment Privacy Notice

As part of the recruitment process, ClearViewIP Ltd (‘ClearViewIP’) collects and processes the personal data of job applicants. This Privacy Notice outlines how we collect and use personal data, how we protect this information and what your rights are in relation to the information that we hold. Your privacy is important to us and we are committed to being transparent about how we meet our data protection obligations.

What Information does ClearViewIP Collect?

How do we Collect your Personal Data?

Why does ClearViewIP Process Personal Data?

Who has Access to Data?

How does ClearViewIP Protect Data?

For how Long does ClearViewIP Keep Data?

Your Rights

Changes to this Policy

What if you do not Provide Personal Data?

Automated Decision-Making


What Information does ClearViewIP Collect?

We collect and process a range of information about you. This includes:


How do we Collect your Personal Data?

Information may be collected in a variety of ways; directly from you, via recruitment agencies and via online recruitment platforms. Data is collected from CVs and application letters or emails, obtained from your passport or other identity documents such as your driving licence; from forms completed by you during the recruitment process; from correspondence with you; or through interviews, meetings or other assessments. Some information may also be obtained when we seek references. We seek information from third parties with your consent only.


Why does ClearViewIP Process Personal Data?

We need to process your data in order to consider and efficiently administer your application.

Processing your data allows us to:

Where we rely on legitimate interests as a reason for processing data, we have considered whether or not those interests are overridden by the rights and freedoms of applicants and have concluded that they are not.


Who has Access to Data?

Your information will be stored with restricted access and shared internally within the company only with those involved in the recruitment process. This includes directors, office managers and interviewers.

If your application is made via a recruitment agency we will discuss your application with them.

The company will not share your data with other third parties, unless your application for employment is successful. We may then share certain data with former employers in order to obtain pre-employment references or immigration services companies where sponsorship by ClearViewIP is required. This will only be done with your consent.


How does ClearViewIP Protect Data?

We take the security of your data seriously. We take all commercially reasonable technical, physical and organisational measures to protect Personal Data from misuse or accidental, unlawful, or unauthorized destruction, loss, alteration, disclosure, acquisition or access.

This data is securely stored in a range of different places, including our cloud-based storage system and other software applications we use to run our business.

Where data is transferred to third parties to enable them to process it on our behalf, we ensure that the provider meets or exceeds any legal or regulatory requirements and implement appropriate technical and organisational measures to ensure the security of data.

We will also ensure that where information is transferred to a country or international organisation outside of the UK / EEA, we will comply with the relevant legal rules governing such transfers. We use Egnyte for cloud-based storage and Outlook for email, both of which meet the EU-US Privacy Shield framework.


For how long does ClearViewIP Keep Data?

If you are given and accept an offer of employment by ClearViewIP, personal data collected during your pre-employment period will become part of your employee file.

Should your application be unsuccessful:

At the end of that period or once you withdraw your consent, your data is deleted or destroyed.


Your Rights

As a data subject you have the right to request that we:

If you would like to exercise any of these rights, please email Office_Manager@Clearviewip.com.

If you believe that we have not complied with your data protection rights, you can complain to the Information Commissioner.


Changes to this Policy

We may make changes to this policy from time to time as our business and internal practices and/or applicable laws change and to ensure that your data is protected to the best of our abilities.  We will not make any use of your personal information that is inconsistent with the original purpose(s) for which it was collected or obtained (if we intend to do so, we will notify you in advance wherever possible) or otherwise than is permitted by applicable law.

Please check this page regularly for any updates and changes.


What if you do not Provide Personal Data?

You are under no statutory or contractual obligation to provide data to us during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.


Automated Decision-Making

Some elements of our recruitment processes may involve automated decision-making. Applications made via online recruitment platforms may be screened to determine if they meet the job requirements, any application which doesn’t will not be considered for interview.

ClearViewIP is an International Intellectual Property Consulting and Brokerage firm providing IP strategy, management and transaction services across a wide range of market and technology sectors to leading companies across the globe.

For information on how ClearViewIP can apply its expertise to help your business, feel free to contact us.
+44 1962 280 100